Rules of Entry

The following notes of guidance are intended to help you enter the Campaign Big Awards. Please apply the information appropriately to each category you enter.

Rules:

1. The closing date for entries is Friday 20 June 2008
2. If you are unable to finalise your entries by that date, you must notify Steven Lewis at the Campaign Big Awards in advance of the official closing date.
3. Entries received late, but without prior notice, will incur a Late Processing Charge of £50.00 per entry + VAT.
4. An entry is eligible if it ran on or appeared as paid-for advertising in the United Kingdom between 1 January 2007 and Friday 30 May 2008. In subsequent years, this will become a 12-month eligibility period, but in this first year, time is allowed for those agencies that would previously have entered the Campaign Press and Campaign Direct Awards.
5. A date of publication, insertion or transmission must be included on the entry form to support your entry.
6. Check the entries you wish to submit to make sure that they comply with the rules on eligibility.
7. Any illegal entry (fly posters, or ads that may be the subject of an upheld ASA complaint, or of any other trade body or legal authority, any entry without a valid publication, insertion or transmission date) will be disqualified immediately, and the entering agency will forfeit any entry fees.
8. It is imperative that any entry you make is identical in every way to the execution that the targeted audience will have seen and that the client will have approved.
9. Any ad or execution entered in previous Campaign creative awards will not be eligible for the Campaign Big Awards (Campaign Digital, Campaign Direct, Campaign Poster, Campaign Press), except in the Integrated category.
10. The first stage judging for all categories and all media will be electronic, so please present your entries properly using the following information on resolution, file size etc:

    Digital

    • Work is to be hosted privately online and be available to view. Provide a unique link to view online.
    • PDFs of supporting material (optional) - up to 1MB per file.
    • Your entry will be supported by a written submission of no more than 300 words.
    • Full size PAL Quicktime up to 8MB (only if entry contains animation)

    Direct

    • Creative work - PDFs up to 3MB. All images must be a minimum of A5 (approx 20cm width) at 300dpi.
    • Digital work - provide a link to view online.
    • Mobile - provide a link to view online and/or a mobile number if possible.
    • Your entry will be supported by a written submission of no more than 300 words.

    Outdoor

    • Creative work - PDF up to 3MB. All images must be a minimum of A5 (approx 20cm width) at 300dpi.
    • In situ reference shot (optional) - PDF up to 1MB. Please ensure this is no larger than A4.
    • Full size PAL Quicktime up to 8MB (only if entry contains animation)

    Press

    • Creative work - PDF up to 3MB. All images must be a minimum of A5 (approx 20cm width) at 300dpi.

    Radio

    • Audio - MP3 up to 8MB
    • Script - PDF up to 1MB

    TV & Cinema

    • Full size PAL Quicktime up to 60MB

    Integrated

    • The relevant mixture of files as listed above
11. After the electronic first-stage judging has been completed, all shortlisted entrants will be asked to provide display-quality versions of their work (art prints of ads, mini poster prints, examples of 2D and 3D direct work, URLs for digital work etc). The quality of ads submitted electronically will be of sufficiently high quality for further display-quality versions to be needed.
12. In rare circumstances, the judges reserve the right to reallocate an entry, which, in their view, has been entered in the wrong category. The entry will only be judged in the new category.
13. Silver and gold awards will be made at the sole discretion of the judges. The organisers reserve the right to retain entries for reproduction and subsequent publication.
14. Entries cannot be entered for the Gold awards, because they are selected by the second-stage judges from the winning entries in all other categories.
15. If for any reason a winning ad has to be withdrawn after the grace period has expired, all extra production costs incurred will be charged to the entering company. And the entry fee will not be returned. The grace period for the Campaign Big Awards runs for 14 days after the official closing date for entries.
16. If any form of advertising is banned ( for example, tobacco), the relevant category will be closed or amended to take account of new legislation.
17. Entries will not be returned.
18. An independent panel will preview all entries to ensure they meet the entry criteria in full.
19. The decisions of the judges are final. No notice of award winners will be given before the presentation dinner.
20. Please check that you have completed all sections of the online entry form, uploaded your ads and made any payment due. Your entry may be disqualified and your fee forfeited if the forms are incomplete.

Useful terms:

• "Closing date" means the final date for entry to the Campaign Big Awards.
• "Entry" means a single example of creative work.
• "Late Processing Charge" is a penalty charge made if no prior arrangement has been put in place for an entry to be submitted late. It covers the cost of reconvening the processing team to handle late entries.
• "Eligibility period" is the period of time during which an advertisement will have been seen by the public in the United Kingdom.
• "Paid-for advertising" means that each entry must have appeared on paid-for space, or during paid-for time, or been mailed or e-mailed using paid-for channels, to reach the chosen public domain.
• "Publication, insertion or transmission" are used to mean the appearance in the public domain of any creative execution, whether for digital, direct, outdoor, press, radio or television and cinema.
• "Execution" means a version of an ad.
• "Grace period" means the period allowed between the closing date for entries and a date 14 days later, during which any entrant may withdraw an entry without any additional penalty or costs. The initial entry fee will be forfeit, as processing of the entry will have already taken place. If an entry is withdrawn after the grace period ends, there may be additional costs involved in extracting the entry, such as re-editing costs if a commercial has to be edited from a judging showreel. Such extra costs will be invoiced to the entering agency
• "Preview panel" is a checking team, whose job it is to ensure that all entries meet the specified criteria before judging. They will look at entry forms to check that an insertion date has been provided for a press ad, for instance, or that there is a usable email address for a senior client contact, if required. This checking process will take place before judging and after a short-list has been compiled.